Event Planning Trends to Watch for 2024

The exciting world of event planning is continuing to evolve at a rapid pace, driven by technological advancements, changing consumer preferences, and global trends. From immersive experiences to sustainable practices, event planners are embracing innovation now more than ever to create memorable and impactful gatherings. Here we will look at some of the stand-out event planning trends shaping the industry this year and beyond.

Hybrid Events Take Centre Stage

The rise of hybrid events is continuing to redefine the way we gather, connect, and interact. This year and beyond, you can expect to see an even more seamless assimilation of virtual and in-person experiences. Why is this exciting? Because it allows attendees from across the globe to participate in all types of events including conferences, trade shows, social gatherings, and even weddings.

Leveraging cutting-edge technology to create interactive virtual platforms, immersive 3D environments, and networking opportunities, hybrid events worldwide are bridging the gap between physical and digital spaces. These events are likely to be around for the long haul as they present to so many benefits. Not only do they allow people who are unable to travel or attend in person to participate remotely, increasing accessibility and inclusivity, a hybrid event can also be a cost-effective alternative to a traditional in-person event since it reduces some of the hefty expenses related to venue rental, travel, accommodation, and catering. Boosting attendance and engagement while cutting costs – a huge win for any business!

Experiential Design Elevates Engagement

In an era where user experience reigns supreme, event planners are prioritising immersive design concepts that captivate all five senses and spark meaningful interactions – leaving a lasting impression on guests!

Using a multidisciplinary approach that focuses on creating engaging and unforgettable experiences for users or participants across various contexts, it involves the strategic integration of elements such as architecture, interior design, technology, storytelling, interaction, and sensory engagement to evoke emotions, stimulate senses, and foster connections.

From interactive installations and sensory activations to multi-sensory dining experiences, expect to see a surge in experiential design elements that allow guests and attendees to be fully immersed in the narrative of the event.

A Focus on Sustainability

In response to growing environmental concerns, sustainability has become a cornerstone of modern event planning. This year and beyond, expect to see a heightened emphasis on eco-friendly practices. Things like zero-waste initiatives, events powered by renewable energy solutions, and locally sourced catering and carbon offset programs. Event planners are focussed more than ever on incorporating sustainable materials, reusable decor, and green technologies to minimise the environmental footprint of their event and promote responsible stewardship of resources.

Wellness and Mindfulness Integration

In today’s fast-paced world where stress and burnout are rife, wellness and mindfulness are becoming integral components of event planning. Now and into the future you will see events which incorporate holistic wellbeing practices, what does this mean? Conferences, corporate events, and even social gatherings will include wellness activities such as yoga sessions, meditation breaks, or mindfulness workshops. Environments that promote relaxation, rejuvenation, and mental health awareness, foster a sense of balance and vitality among attendees.

Inclusive and Diverse Programming

Diversity, equity, and inclusion are at the forefront of every industry, but especially event planning. Event organisers are prioritising diverse representation, inclusive programming, and accessibility initiatives to ensure that their events can be enjoyed by all. Whether it’s diverse speaker lineups and inclusive marketing campaigns, or accessible venue design and sign language interpretation services, in almost every event going forward you will likely see a commitment to fostering inclusive spaces that celebrate diversity in all its forms.

It’s an exciting time in event planning! By embracing emerging trends and creating immersive, inclusive, and personalised experiences, you can stay ahead of the curve, shape the future of events, and inspire meaningful connections in a rapidly changing world.

Trust Barlens for Party Hire – Goulburn and Surrounds

We have been helping event organisers create memorable events for over 50 years, supplying marquees, chairs, catering equipment and more for weddings, parties, and corporate events of all sizes across. If you need to rent a fence, furniture, or food serving products for any type of event, reach out to our friendly team today.

Wedding Inspiration – Simple Ideas for a Beautiful Beachside Wedding

There’s something so magical about a beach wedding, especially with the incredible beaches we have here in Australia! From the serene sound of crashing waves to the golden hues of an epic sunset, the beach presents a canvas of natural beauty and endless possibilities for creativity. If you’re looking to infuse your wedding celebration with creative flair and coastal elegance, here are a few imaginative ideas to make your beachside wedding truly unforgettable.

Seaside Ceremony Arch

Set the stage for your nuptials with a spectacular arch or arbour adorned with flowing fabric, lush florals, and beach-inspired accents. Incorporating driftwood, seashells, or strands of pearls can create a rustic yet elegant backdrop against the ocean vista. You can further enhance the natural beauty of the beachy surroundings with cascading greenery, tropical blooms, or delicate white roses, evoking the romance of a beachside paradise.

Beachy Aisle Decor

Create a picturesque pathway to the altar with creative aisle decor inspired by the sea. Line the aisle with mason jars filled with sand and tealight candles or adorn chairs with clusters of shells and ribbon. For a romantic and whimsical touch, scatter petals in shades of blue and white to mimic the ocean waves or use seagrass runners accented with seashells and driftwood for a rustic coastal vibe.

Tropical Floral Arrangements

Infuse your beachside wedding with vibrant pops of colour and lush tropical foliage. Choose bold floral arrangements featuring exotic blooms like orchids, hibiscus, and bird of paradise, accented with palm leaves and monstera leaves for a tropical flair. Incorporate pineapple or coconut centrepieces for a playful nod to island living, adding a touch of playfulness to your reception tables.

Marquee Reception

Create an enchanting atmosphere for your reception with a marquee adorned with billowing fabric and twinkling string lights. Choose a translucent wedding marquee that allows natural light to filter through, offering panoramic views of the sunset and starry skies. Decorate the tent poles with greenery and fairy lights and drape the ceiling with sheer fabric for an ethereal ambiance that captures the romance of the seaside.

Coastal Cuisine Stations

Delight your guests’ taste buds with a culinary journey inspired by the flavours of the coast. Set up interactive food stations offering fresh seafood, sushi rolls, and ceviche, along with coastal favourites like lobster rolls, prawn tacos, and grilled fish skewers. Create a raw bar showcasing fresh oysters on a bed of crushed ice, complete with gourmet sauces and garnishes. For dessert, offer a selection of tasty tropical treats like coconut macaroons, pineapple or mango sorbet, and citrus tarts, indulging guests in a feast for the senses.

Seaside Signature Cocktails

Why not craft some custom cocktails inspired by the sea to complement your beachside celebration? Set up a folding bar table and serve refreshing favourites like mojitos, margaritas, and piña coladas, garnished with fresh fruit and edible flowers for a festive touch. You could also create a signature drink named after your favourite beach destination or incorporate local ingredients like rum infused with coconut or pineapple for an authentic taste of paradise.

A wedding by the beach offers a multitude of opportunities for creative expression and personalisation, allowing you to design a celebration that reflects your unique style and love story. By infusing coastal elegance, tropical flair, and playful touches, you can create an unforgettable experience that captures the magic and romance of your special day.

For Party Hire, Canberra’s Barlens is Your Leading Choice

Let us help you create the wedding of your dreams with our affordable event hire equipment. From the perfect wedding marquee to furniture, catering equipment, and styling pieces, we have everything you need to create a truly magical wedding celebration. Browse our collection online now or call our friendly team for more information.

The Ultimate Audio Visual Checklist for Event Planners

Planning an event involves juggling numerous details and ensuring a seamless audiovisual (AV) experience is paramount to its success. From captivating presentations to immersive soundscapes, the right AV setup can elevate your event to new heights. To help you navigate the complexities of AV planning, we’ve compiled the ultimate checklist to ensure a flawless audiovisual experience.

Pre-Event Preparation

Define Event Objectives – Determine the purpose and goals of your event to align the AV setup with the desired outcomes. Is it a corporate conference? A product launch? A gala dinner? Having clarity on your objectives will guide your AV decisions.

Assess Venue Requirements – Conduct a thorough assessment of the event venue to identify existing AV infrastructure, power outlets, lighting conditions, and space constraints. It’s also vital to understand the venue’s policies regarding equipment setup, bump-in/out times, noise limitations, and technical support.

Budget Allocation – Establish a realistic budget for AV services, equipment rentals, technical staff, and contingency expenses. Try to allocate funds based on event size, complexity, and desired level of AV sophistication.

Equipment and Setup

Projection and Screens – Determine the appropriate screen size and resolution based on audience size, viewing distance, and content requirements. Choose between front or rear projection setups and ensure adequate lighting control to minimise glare and optimise visibility.

Sound Reinforcement – Select speakers, microphones, and audio mixing consoles based on the size of the venue, acoustics, and audience capacity. Consider the need for wireless microphones, lapel mics, or handheld units for presenters and performers.

Lighting Design – Create a lighting design that enhances the ambiance, visibility, and mood of your event space. Choose lighting fixtures, colour temperatures, and control systems to accentuate key areas, stage performances, and speaker presentations.

Playback Devices – Ensure compatibility and functionality of playback devices such as laptops, tablets, USB drives, and media players for seamless content delivery. Test audio and video playback capabilities to avoid technical glitches during presentations.

Technical Support and Contingency Planning

AV Technician Availability – Coordinate with AV technicians or production companies to provide onsite support for equipment setup, testing, troubleshooting, and operation. Ensure clear communication channels for immediate response to technical issues or emergencies.

Backup Equipment and Supplies – Prepare backup AV equipment, cables, adapters, and batteries to mitigate risks of equipment failure or compatibility issues. Have spare bulbs, gels, and accessories for lighting fixtures to address unforeseen challenges.

Rehearsals and Testing – Conduct comprehensive rehearsals and technical run-throughs to validate AV setups, cueing sequences, and content playback. Test audio levels, video resolutions, and signal routing to identify and resolve any issues proactively.

Post-Event Evaluation

Gather Feedback – Solicit feedback from event stakeholders, presenters, and attendees regarding the AV experience, including sound quality, visual clarity, and overall satisfaction. This will help you identify areas for improvement for future events.

Vendor Debriefing – Schedule debriefing sessions with AV vendors, technicians, and suppliers to review performance, address issues, and discuss opportunities for collaboration and improvement. Establish post-event rapport and maintain vendor relationships for future engagements.

A well-executed audiovisual setup can have a significant impact on enhancing engagement, communication, and enjoyment at your event. From meticulous planning to proactive troubleshooting, the ultimate goal is to create a memorable event where audio and visual elements converge seamlessly to deliver an exceptional experience.

Party Supplies – Canberra

If you want to host a successful event that has attendees captivated and engaged, the team at Barlens can help with a diverse rang of event hire products. Whether it’s a small intimate gathering, or a largescale corporate event, you can rely on us for affordable prices on marquee hire, AV equipment, flooring, temporary fence barrier, seating, styling pieces, and more. Reach out to our friendly team today.

Choosing the Right Lighting for Your Next Event

Events that brim with energy, ambiance, and sheer elegance have one thing in common —they are brought to life by the magic of lighting! Lighting plays a pivotal role in setting the mood, enhancing aesthetics, and creating unforgettable experiences for event attendees. But with a myriad of options available, how do you choose the right lighting for your event? Read on to find out.

Understand Your Event Theme and Purpose

Before diving into the vast array of dazzling lighting options, take a moment to understand the theme, mood, and purpose of your event. Is it a glamorous gala, an intimate wedding reception, or a lively corporate gathering? Consider the atmosphere you wish to create and the emotions you want to evoke. Understanding the purpose of your event will help determine whether you should opt for soft, warm lighting or bright and dynamic options.

Assess Venue Characteristics

Next, take into account the venue itself. Every venue has its unique characteristics—architecture, size, layout, and ambiance—that influence lighting choices. Take note of the venue’s architectural features, natural lighting conditions, and spatial layout. Is it an indoor ballroom with high ceilings, an outdoor garden with lush greenery, or a modern conference hall with ample space? Are there any architectural or layout features that you wish to highlight or conceal? Understanding the venue’s nuances will help tailor your lighting design to complement its ambiance and aesthetics.

Explore Lighting Techniques and Effects

Lighting is more than just illumination, it’s an art form that can transform ordinary spaces into extraordinary experiences. Familiarise yourself with different lighting techniques and effects, such as uplighting, wash lighting, and spot lighting. Each technique offers unique opportunities to highlight focal points, create depth, and add drama to your event décor. Experiment with colours, intensity levels, and movement to craft captivating visual experiences that captivate and inspire.

With advancements in lighting technology, it’s possible to create a completely bespoke lighting design encompassing different types of lighting fixtures and colour temperatures to transform even the simplest space into something extraordinary.

Consider the Mood

Colour temperature plays a crucial role in shaping the mood and ambiance of your event. Warm tones evoke intimacy, romance, and cosiness, while cool tones convey tranquillity, sophistication, and modernity. Consider the desired emotional impact of your event and choose lighting colours that resonate with your theme and audience. Experiment with colour combinations and transitions to create dynamic lighting effects that enchant the senses and ignite the imagination.

Balance Functionality and Aesthetics

While aesthetics are essential, don’t overlook the functional aspects of event lighting. Ensure that lighting fixtures are strategically positioned to provide adequate illumination for key areas such as stages, dance floors, dining areas, and walkways. Pay attention to lighting levels, glare, and shadowing to create a comfortable and inviting environment for attendees. Strike a balance between functionality and aesthetics to deliver a seamless and immersive event experience.

Collaborate with Professionals

When in doubt, enlist the expertise of lighting professionals who specialise in event design and production. Collaborate with experienced lighting designers, technicians, and suppliers who can translate your vision into reality with precision and flair. Communicate your goals, preferences, and budget constraints upfront to ensure a seamless and successful lighting design process. From concept development to execution, trust in the expertise of lighting professionals to elevate your event to new heights.

Choosing the right lighting for an event is an art and a science, it’s a delicate interplay of creativity, technology, and strategic planning. The perfect lighting plan will help you create an unforgettable experience that dazzles the senses and leaves a lasting impression on attendees.

Barlens – Your Choice for Wedding and Event Hire

We have all your party and event hire needs covered, from marquees and furniture, to catering equipment, décor, lighting and more. Our experts are here to help you create a memorable event so get in touch with us today. For party hire Goulburn, call 02 6206 2020 (Canberra) / 02 6043 0605 (Albury) or enquire online now.

Essential Considerations for Planning a Large Corporate Event

In the corporate realm, orchestrating a large-scale event requires precision, attention to detail, and a comprehensive understanding of the desired outcome. As corporate events become more pivotal for brand image, networking, and employee engagement, meticulous event planning is absolutely paramount. If you have the ambitious task of pulling together a large corporate function, read on as we take a look at the strategic considerations that should form the backbone of your event planning, ensuring a harmonious execution that aligns seamlessly with organisational goals.

Define Clear Objectives – Setting the Tone for Success

Begin the planning process by establishing clear and measurable objectives for the event. Whether it’s fostering client relationships, launching a new product, or celebrating corporate milestones, defining and understanding the purpose sets the tone for the entire event and guides subsequent decisions.

Know Your Audience – Tailoring the Experience

A keen understanding of the target audience is fundamental. Consider the demographics, interests, and expectations of attendees. Tailoring the event experience to resonate with the audience ensures relevance and enhances engagement, ultimately contributing to the overall success of the occasion.

Select the Right Venue – The Foundation of Success

The choice of venue is pivotal. Assess potential venues based on capacity, location, accessibility, and amenities. Ensure that the selected venue aligns with the overall theme and objectives of the event. An adequately sized, well-equipped venue lays the foundation for a successful corporate gathering.

Logistical Prowess – Seamless Coordination

Logistical considerations form the backbone of a smoothly executed event. It’s vital to think about and arrange transportation, and parking, and simplify registration processes – all of this will ensure a smooth and positive experience for guests. A well-thought-out logistical plan also contributes to a high attendance rate and helps to minimise disruptions during the event.

Event Design and Branding – Creating a Lasting Impression

Every successful event is designed with branding in mind. Consistent visual elements and branding throughout the venue contribute to a cohesive and professional atmosphere. From signage and furnishings, through to gift packs and merchandise, work with graphic designers and event coordinators to create an aesthetic that aligns with your corporate identity, leaving a lasting impression on attendees.

Technology Integration – Enhancing Engagement

In today’s digital age, it is essential to leverage technology to enhance engagement and communication. Incorporate state-of-the-art audio-visual setups, interactive displays, and event apps to facilitate networking and information dissemination. Technology integration not only modernises the event but also contributes to a more dynamic, exciting and engaging experience.

Post-Event Evaluation – Learning for Improvement

A thorough post-event evaluation is instrumental in refining future endeavours. Collect feedback, assess key performance indicators, and analyse the success of the event against initial objectives. This data-driven approach ensures continuous improvement and refinement of future corporate gatherings.

Planning a large-scale corporate event demands a strategic approach and careful consideration of a wide array of factors. By meticulously addressing each consideration you can ensure a seamless, engaging, and purpose-driven occasion. A successful event which not only meets organisational goals but also leaves a lasting and positive impression on attendees, will contribute to a strengthened brand image and enhanced corporate relationships.

Let Barlens Help You Create the Perfect Event

Whether you need to hire furniture, décor, marquees, or event rent temporary fencing, we have everything you need for a safe and successful event. Reach out to our friendly team online or give us a call on Canberra 02 6206 2020 / Albury 02 6043 0605.

Designing a Versatile Marquee – A Masterstroke in Event Planning

When it comes to hosting events, the venue sets the stage for the magic to unfold. Enter the marquee – a versatile and transformative space that offers endless possibilities for events of all kinds. Whether it’s a wedding reception, corporate gala, or a festive celebration, designing a marquee that adapts to various themes and occasions requires careful planning and a touch of creativity. Here we will look at ways to craft a versatile marquee that seamlessly transitions from one event to the next, creating a flexible canvas for unforgettable experiences.

Open Plan Layout

Embrace the concept of an open layout that provides a blank canvas for you to bring any event to life. A versatile marquee should allow for different floor plans, accommodating both intimate gatherings and larger-scale events. The absence of fixed walls provides the flexibility to adapt the space to the specific needs and guest count of each event.

Neutral Colour Palette

Opt for a neutral colour palette as the foundation of your marquee design. Whites, creams, and subtle tones serve as a timeless backdrop that effortlessly complements various themes and colour schemes. The neutral base allows for easy customisation with decorative elements such as drapery, lighting, and furnishings that can be adapted to suit different event styles.

Customisable Lighting

Lighting can be a game-changer in creating different atmospheres for diverse events. Install bespoke lighting features such as pendant lights, chandeliers, and LED strips that can be adjusted to suit the mood. Warm, soft lighting for romantic weddings, vibrant colours for lively celebrations, and subtle, sophisticated lighting for corporate events – the possibilities are endless.

Flexible Furnishings

Invest in or hire modular and flexible furnishings that can be rearranged to suit various event layouts. From elegant seating arrangements for formal dinners to cosy lounge setups for casual gatherings, adaptable furnishings play a crucial role in transforming a marquee space to match an event’s ambiance.

Versatile Entrance Features

The entrance sets the tone for any event. Create a customisable entrance that can be adorned with personalised signage, floral arrangements, or thematic elements. This not only adds a touch of exclusivity to each event but also serves as a visual cue for guests, signalling the unique experience that awaits them inside.

Adaptable Outdoor Spaces

If your marquee includes outdoor spaces, design them with adaptability in mind. Consider retractable awnings or removable walls that allow seamless transitions between indoor and outdoor areas. This feature is particularly beneficial for events that might benefit from a breath of fresh air or scenic views. Rent a fence to create separate outdoor zones for smoking, a bar, or simply to ensure the safety of guests and attendees.

Audio-Visual Flexibility

Most events require different audio-visual setups. From corporate presentations to a lively dancefloor, a versatile marquee should equipped with high-quality audio-visual systems that can be easily adjusted to suit the specific requirements of each event. This includes sound systems, projectors, and screens that can be seamlessly integrated into the overall design.

Designing a versatile marquee is all about the art of adaptation. The key is to create a space that is as dynamic as the events it hosts, providing a blank space for hosts and planners to paint their unique vision. With some clever thinking, a marquee can easily become a chameleon-like space ready to transform into whatever masterpiece the occasion demands. This approach ensures that each event is not just hosted but curated, leaving a lasting impression on every guest fortunate enough to step inside.

Marquee Hire – Goulburn and Surrounds

If you are looking to hire a marquee for any type of event, get in touch with the team at Barlens today. We can help you create a space to suit the unique needs of your special event. Enquire online or call us today.

Picture-Perfect Photos – The Best Wedding Venues for Photography

Your wedding day is a chapter in your love story that deserves to be captured in all its beauty. Selecting the right venue can make all the difference in creating stunning wedding photographs that you’ll treasure for a lifetime. As the trusted local choice for high-quality wedding party supplies, Barlens is here to help you make your special day truly magical. We are often asked about which type of venues provide the best backdrop for amazing wedding photos, so read on for our curated list of the best wedding venues for epic photography.

Historic Country Estates

Imagine exchanging vows in the grandeur of a historic estate or mansion set amongst the Australian countryside. Venues like these offer timeless elegance and exquisite architectural details that make for breathtaking photographs. Look for venues with beautifully landscaped gardens, opulent ballrooms, and picturesque courtyards – all of these distinctive features provide a picturesque backdrop for wedding ceremonies and receptions and ensure incredible photos in almost any weather or lighting conditions.

Charming Vineyards and Wineries

If you dream of a romantic, rustic wedding, vineyards and wineries provide the ultimate setting. Rows of grapevines, rolling hills, barrel rooms, and scenic vistas create a backdrop that’s both intimate and visually captivating. Photographers love to shoot at wineries, there’s so many beautiful locations in which to create exquisite wedding imagery – you’ll be left in awe of your wedding album!

Beautiful Beaches

For couples who adore the ocean, beachfront weddings really are a dream come true. The combination of soft sand, salty air, crashing waves, and a setting sun offers unparalleled natural beauty – it’s the ideal backdrop for your photographer to capture candid moments and stunning sunsets.

Green Parks and Gardens

Lush greenery, vibrant blooms, and serene ponds make botanical gardens and local parks excellent choices for nature lovers. With nature’s beauty in full bloom, combined with carefully curated decor, the result is a picturesque setting that feels both intimate and inviting. Experience endless opportunities for enchanting, naturalistic photos – you might need a few hours to explore the best photography locations around the gardens.

Enchanting Mountain Retreats

If you and your partner are outdoor enthusiasts, consider a wedding venue in the mountains. Majestic peaks, alpine lakes, and lush forests offer a backdrop that’s both breathtaking and serene. The cool, crisp air and stunning panoramic views will ensure an unrivalled, unique wedding album that you will love to look at for many years to come.

Contemporary Rooftop Venues

Urban weddings on rooftop venues provide a modern and chic setting. Skyline views, city lights, and contemporary architecture create a unique atmosphere for stylish wedding photographs, especially at night!

Rural Barns and Farmhouses

Rustic weddings on country properties have a beautiful, charming allure. Farm weddings have a warm and cosy atmosphere, and offer unique photo opportunities, with an abundance of fields, native fauna, animals, farm equipment, and wooden structures, serving as interesting backdrops for your wedding photos.

Visit and Visualise Different Venues

When selecting a venue for your wedding, it’s essential to visit a range of options to get a feel for the atmosphere and visual possibilities. Consult with your photographer about the venue’s lighting conditions, optimal shooting locations, and any specific features you want to include in your photos.

While each of these suggestions offer their own unique charm and opportunities for creating stunning, timeless memories of your big day, if you choose a venue that resonates with your personal style and complements the love story you’re about to embark on, you can guarantee your photos will be amazing.

Trust Barlens for Premium Wedding Supplies for Your Special Day

A market leader in event hire for over 54 years, the team at Barlens is here to help you take your wedding, party, or special event to the next level. Discover affordable prices on a huge range of event hire equipment and party supplies. Get a quote online now or call 02 6206 2020 / 02 6043 0605 today.

Navigating the Social Seas – The Do’s and Don’ts of Event Etiquette

Events, whether they’re professional conferences or social gatherings, are opportunities to network, make lasting impressions, and build meaningful connections. Proper event etiquette is the compass that guides you through these social waters, ensuring you leave a positive mark on others and create a memorable experience for yourself. To help you put your best foot forward, let’s explore the essential do’s and don’ts of event etiquette.

The Do’s

RSVP Promptly

Respond to invitations in a timely manner. Your hosts need to plan, and a prompt RSVP helps them do so effectively.

Dress Appropriately

Dress according to the event’s dress code. If unsure, it’s better to be slightly overdressed than underdressed. Your attire reflects your respect for the event and hosts.

Be Punctual

Arrive on time or slightly early. Being fashionably late is a myth; it’s often considered rude and disrupts event schedules.

Greet with Enthusiasm

When you arrive, offer warm greetings, and introduce yourself with a friendly smile. A positive first impression sets the tone for interactions.

Engage in Conversation

Initiate conversations with others. Approach people, introduce yourself, and show genuine interest in their thoughts and experiences. Active listening is key.

Mind Your Tech

Be mindful of your smartphone use. Don’t spend the event glued to your screen; focus on engaging with people in the room.

Respect Personal Space

Maintain appropriate physical distance when conversing. Respect others’ personal space, especially in crowded settings.

Watch Your Alcohol Intake

If alcohol is served, drink responsibly. Overindulging can lead to embarrassing situations and hinder networking opportunities.

Thank Your Hosts

Always express gratitude to event organisers, hosts, and sponsors. A simple “thank you” goes a long way.

Follow Up

After the event, follow up with those you’ve connected with. Send thank-you emails, connect on social media, or schedule further meetings to nurture relationships.

The Don’ts

Don’t Arrive Empty-Handed

If it’s a social event or a dinner party, consider bringing a small host/hostess gift. It’s a thoughtful gesture that shows appreciation.

Don’t Interrupt Conversations

Wait for an appropriate moment to join a conversation. Interrupting can be perceived as rude and inconsiderate.

Avoid Excessive Self-Promotion

While it’s fine to talk about your accomplishments, avoid dominating conversations with self-promotion. Be genuinely interested in others.

Don’t Hover Over Food or Drinks

Avoid crowding around the food or drink table. Take what you need, step away, and enjoy your refreshments away from the serving area.

Don’t Leave Without Saying Goodbye

Leaving without saying farewell can be perceived as rude. Make an effort to say goodbye to your hosts and new acquaintances.

Don’t Overstay Your Welcome

Be aware of the event’s schedule and avoid staying longer than necessary. If you sense that the event is winding down, it’s time to make your exit gracefully.

Don’t Hog the Spotlight

Don’t monopolise conversations or continuously steer discussions toward your interests. Share the spotlight and allow others to contribute.

A little etiquette goes a long way; by sticking to these rules you’ll not only make a positive impression but also enjoy more enriching and memorable experiences at gatherings. Remember that etiquette is about making others feel comfortable and respected, which, in turn, can open doors to new friendships and opportunities. Also keep in mind that every event is unique, and what is considered appropriate at one may not be at another!

For Wedding and Event Hire, Choose Barlens

As the leaders in party hire since 1965, we are industry experts! We know what it takes to make an unforgettable event. Whether you need catering equipment, marquees, furniture, styling décor, and more we are here to help with efficient service and affordable rates. Reach out to us online for a quote today.

10 Tips for Including Children in a Wedding Celebration

Weddings are joyous celebrations that unite two souls and their families, and what better way to enhance the heartwarming experience than by involving the youngest members of the family? Including children in a wedding celebration brings an extra layer of charm and excitement, creating unforgettable memories for both the little ones and the entire gathering. Here we will explore some simple tips on how to make children an integral part of your special day.

  1. Child-Friendly Invitations

From the very beginning, make children feel like cherished guests. Consider sending them personalised invitations addressed to them, emphasising their importance in the event. Engaging visuals, playful language, and even small surprises can make these invitations even more delightful for the little recipients.

  1. Special Roles

Assigning children specific roles can make them feel like an essential part of the celebration. Roles like flower girl, ring bearer, or junior bridesmaids and groomsmen can give them a sense of responsibility and pride. Let them know how much you trust them with these roles, and they’ll shine with confidence.

  1. Outfit Elegance

Dress the little ones in attire that mirrors the wedding’s theme and colour palette. Ensure their outfits are comfortable and child-friendly, allowing them to move and play without restrictions. Consider adding playful accessories or details that match the overall wedding style.

  1. Child-Centric Ceremony

Craft a part of the ceremony just for the children. This could involve a short story or poem reading, a drawing or craft display, or even a brief interactive activity that symbolises the union. This keeps children engaged and gives them an opportunity to contribute to the celebration in their unique way.

  1. Kid’s Activity Corner

Create a designated area at the reception where children can enjoy age-appropriate activities. Colouring books, puzzles, games, and even a mini photobooth can keep them entertained while their parents enjoy the festivities. Don’t forget to stock up on snacks and refreshments they’ll love.

  1. Dance of Joy

When it’s time for the dancing, organise a special children’s dance session. Play their favourite tunes and encourage them to show off their dance moves. This is a wonderful way to keep them engaged and showcase their uninhibited joy.

  1. Mini Dessert Delights

Incorporate child-friendly desserts into the wedding menu. Mini cupcakes, cookies, and colourful treats will undoubtedly excite their taste buds. You can even consider setting up a dessert station where they can personalise their desserts with toppings.

  1. Thoughtful Favors

Thank the children for being part of your special day with thoughtful wedding favours designed just for them. These could be small toys, colouring kits, or even personalised keepsakes that remind them of the joyful celebration.

  1. Capture Candid Moments

Children bring an element of spontaneity and candidness to any event. Have your photographer capture these magical moments – from wide-eyed wonder during the ceremony to infectious giggles on the dance floor. These photos will undoubtedly become cherished memories.

  1. Gratitude and Acknowledgment

During the speeches or toasts, express your heartfelt gratitude for the children’s presence and participation. Share a few words that highlight their significance in making the day even more special.

Incorporating children into your wedding celebration can add an extra layer of joy and excitement. By including them in meaningful roles, planning age-appropriate activities, and embracing their vibrant energy, you’ll create a wedding day that resonates with love, laughter, and unforgettable memories for both young and old. After all, weddings are not just about uniting two souls; they’re about celebrating the bonds that connect generations and the promise of a bright future together.

Wedding Hire – Canberra

For high quality, affordable party hire, Goulburn locals can rely on the team at Barlens. We have been supplying the very best marquees and hire equipment for weddings, parties, and events throughout ACT and NSW for almost 50 years. For a competitive quote on high quality party hire equipment, reach out to us online or call our team today.

Ensuring Safety at Events – Why It Matters and Simple Ways to Improve It

Events, whether they are concerts, conferences, festivals, or sports games, are vibrant gatherings that bring people together to celebrate, learn, and enjoy shared experiences. However, amid the excitement and energy, one crucial aspect that must never be overlooked is safety. Ensuring the safety of attendees, staff, and participants should be a top priority for event organisers. Read on as we look at several compelling reasons why safety is important for events and explore effective measures that can be taken to enhance safety protocols.

Protecting Lives and Wellbeing

The primary reason for prioritising safety at events is to protect the lives and wellbeing of all individuals involved. Large gatherings can present various risks, from crowd management challenges to medical emergencies, and having comprehensive safety measures in place helps prevent accidents and mitigate potential harm.

Legal and Financial Consequences

No event organiser wants to end up with a lawsuit on their hands. Failing to prioritise safety can lead to serious legal and financial repercussions. In the event of accidents or injuries, event organisers can be held liable for negligence if proper safety precautions were not taken. Legal battles and compensation claims can tarnish an event’s reputation and drain resources.

Positive Attendee Experience

Attendees’ overall experience at an event is greatly influenced by their sense of security. When people feel safe, they can fully enjoy the event’s offerings without unnecessary worry. Positive experiences lead to word-of-mouth recommendations and repeat attendance, contributing to the event’s success.

Reputation and Trust

A well-established reputation for safety can attract both attendees and sponsors. People are more likely to attend events with an impeccable safety record, and sponsors are more willing to associate their brands with events that uphold high safety standards.

How Can Safety at Events Be Improved?

There are many ways in which event organisers can bolster safety, some of these include:

Thorough planning and risk assessment – We’ve all heard the saying, ‘proper planning prevents poor performance,’ and in the case of a large event, proper planning by organisers will go a long way in preventing any potential safety problems. Before an event takes place, organisers should conduct a comprehensive risk assessment to identify any potential hazards. This should include anything from weather conditions to traffic congestion, and then action plans should be devised to adequately address these challenges. This proactive approach will help in anticipating and preparing for various scenarios that can pose a safety risk.

Crowd management – Managing large crowds is a critical aspect of event safety. Event layouts should be carefully designed to facilitate smooth flow of both vehicle and foot traffic and avoid bottlenecks. Implement clear signage, temporary fencing, designated entry and exit points, and well-trained staff to guide attendees.

Emergency response plans – It’s crucial to have a well-defined emergency response plan in place, and it should include detailed procedures for medical emergencies, fires, natural disasters, and any other unforeseen incidents. All staff members should undergo proper training and rehearsals so that they are ready and confident to execute these plans effectively in any kind of emergency situation. You may wish to consider hiring a professional consultant to help ensure your emergency response plan covers everything.

Appropriate and adequate medical services – Depending on the size and nature of the event, on-site medical services may be necessary. Having enough medical professionals, first aid stations, and even ambulances readily available can significantly reduce response times in case of emergencies, ensuring the safety of everyone in attendance.

Security Measures – Security personnel should be present to manage crowd behaviour and address potential security threats. Again, depending on the size and nature of the event, it may be necessary to implement bag and ID checks, and other security measures as appropriate – such as CCTV, or undercover security staff.

Safety At Events Is Not An Option, But A Necessity.

Making safety a key focus will safeguard lives, ensure a positive attendee experience, and protect the reputation of the event and its organisers. By meticulously planning, implementing effective safety measures, and maintaining constant vigilance, it’s easy to create a secure environment where people can enjoy memorable experiences without compromising their wellbeing. Remember, the success of an event is ultimately measured by the happiness and safety of all those who participate.

Hosting an Event?

As leaders in party hire, Barlens has been supplying marquees, furniture, catering equipment, temporary fencing and more for events for almost 50 years. We know that a safe event, is a successful event so whether you need a marquee for a first aid setup, or fencing for crowd control, we are here to help make your next event the safest it can be. Get a quote online or call our friendly staff today.